The Principles of Management can be understood by a short animation on three monks. Three Monks is a Chinese animated feature film produced by the Shanghai Animation Film Studio. After the Cultural Revolution and the fall of the political Gang of Four in 1976, the film was one of the first animations created as part of the rebirth period. It is also referred to as The Three Buddhist Priests.
Have a look...
The film is based on the ancient Chinese proverb "One monk will shoulder two buckets of water; two monks will share the load, but add a third and no one will want to fetch water." The film does not contain any dialogues, allowing it to be viewed by any culture, and a different music instrument was used to signify each monk. The film tells the story from the aspect of the Buddhist bhikkhu.
A young monk lives a simple life in a temple on top of a hill. He has one daily task of hauling two buckets of water up the hill. He tries to share the job with another monk, but the carry pole is only long enough for one bucket. The arrival of a third monk prompts everyone to expect that someone else will take on the chore. Consequently, no one fetches water though everybody is thirsty. At night, a rat comes to scrounge and then knocks the candleholder, leading to a devastating fire in the temple. The three monks finally unite together and make a concerted effort to put out the fire. Since then they understand the old saying "unity is strength" and begin to live a harmonious life. The temple never lacks water again.
We can relate a few management lessons from the story:
1. Teamwork does enhances the efficiency in the working of task
The Three monks allow personal pride to interfere with the performance of daily tasks, each believing that the other two should be the ones to go downhill to fetch water. When a fire breaks out, however, they understand how silly they have been and work together to save the temple. So, from this we learn that in an organization and in a team, its important to take personal vanity out of the equation and to perform the duty at hand so that there is no regret later. A Manager has to take a note of this and check for any signs of work-delegation to others in his team.
2. Disputes tend to arise when there is more than one person involved
When the third monk went downhill to fetch water for the first time, he came back and drank water all by himself, exhibiting a selfish tendency not aligned to the goals of the team ie. To have water stored at all times. This led to further animosity among the 3 monks and the task never got completed. Hence even in an organization, selfish motives should be discouraged. A team working towards a common goal is the best direction to be heading to!
3. Scientific and objectives measurements and instruments should be used to resolve the conflict
Complex Problems, Simple Solutions - This is the motto of decision making for any manager or team member in an organization. When the first two monks were trying to push the weight of the bucket towards each other, we in the class were asked to give a possible solution to the problem. And well, a simple solution was suggested by Pulkit Goenka (Roll No 115) that they should mark the middle of the stick so that they do not fight.
There were a lot of other possible alternates given by others too like:
- One person getting water one day
- Two persons more bucket
- Two sticks, four buckets
- Divide the work in half
- Get a motor and connect a pipe
- Attitude problem - Brain wash
But in an organization, the above mentioned alternates cannot be applied. We have to think rationally and not in a bounded territory.
4. The most efficient method to solve a problem evolves over a period of time
When posed with a question from our professor, that whether the two monks should get 2 buckets on alternate days or a bucket shared by both of them, most of us answered "Alternate Days" and by now it's easy to guess that it was the wrong answer because it was driven by common sense and not Productivity analysis according to which getting 1 bucket shared by the two monks is a much better proposition. Just to make it clearer, here is a table illustrating the productivity statistics in either case. Assuming 1 Man uses 1 unit of energy to lift 1 bucket.
Event
|
Output (No. of buckets)
|
Input(Worker Energy units)
|
Productivity = Output/Input
|
1 Man – 2 buckets
|
2
|
2
|
1
|
2 Men – 1 bucket
|
1
|
0.5
|
2
|
5. Teamwork and team interest should take precedence over the personal interest
Teamwork can lead to better decisions, products, or services. The quality of teamwork may be measured by analyzing the following six components of collaboration among team members: communication, coordination, balance of member contributions, mutual support, effort, and cohesion. Teamwork quality as measured in this manner correlated with team performance in the areas of effectiveness (i.e., producing high quality work) and efficiency (i.e., meeting schedules and budgets).
6. Experiences in crisis management comes handy to come up with new innovative methods to solve a problems
The monks out of egoistic behavior did not fill water till the fire broke out and they were left high and dry! Had they not waited for the fire to break out and had kept some water, they would not have been in a crisis. The management lesson here is to have a proactive approach! Do not wait for fire to break out in the organization (Fire is a metaphor for something ungainly in the organization)
7 Attitude of each team member determines the fate of the task and decides for the success rate
When the two monks were trying to divide the load of the bucket equally, the taller monk used his bigger hands to show that the bucket should be hung closer to the first monk, but the presence of a measuring instrument helped them get the exact center and resolved the problem. Hence it is important for a team and a manger to have the right attitude.
8. Synergistic roles: Individual sums become bigger than what was there individually
To put out the fire each monk panicked and tried his best to run down to the river and bring the bucket full of water. But this process was long and tiring, and also had too many glitches on the road. So it proved to be ineffective.
Coordinated effort dosed of fire very easily and without being tired.
Productivity is Important. Productivity is about how well an organization converts resource inputs into goods or services. Workplace productivity is about how firms can utilize labor and skills, innovation, technology and organizational structure to improve the quantity and quality of their output.
Basically it's about exploring all the ways that can make a working environment more efficient.
Why is productivity important?
• Basis for improvements in real incomes and economic well-being.
• Monetary policy (inflationary pressures)
• Fiscal policy (financing of health, education, welfare)
• Slow productivity growth = conflicting demands for distribution of income more likely
THE BIG QUESTION - HOW TO RESOLVE DISPUTES AND WORK TOWARDS A COLLECTIVE GOAL?
CONCLUSION
From the above video analysis, we have come to the following conclusion :
- The productivity increases with the increase in the number of persons
- There is more than 100% increase in the production with 100% increase in resources with good co-ordination
- One monk carrying water every day will become boring after a while but two monks carrying water will not be boring and productivity will not be hampered
- Disputes and conflicts are bound to arise but they need to be minimized so as to make the most out of the available resources
- Team work and coordination is the key to success
- Synergy is the magic word here!
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